Posted or edited: 08.09.10 ... PJC Information Services
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General Forms
» Employee Absence Report
The Employee Absence Report should be completed by the employee and signed by the immediate supervisor according to the leave policies and procedures of the College. Please print this form and complete. Before sending to your supervisor for approval, we recommend that you make a copy for your records.
» Faculty Absence Report
The Faculty Absence Report should be completed by the employee and signed by the immediate supervisor according to the leave policies and procedures of the College. Faculty should indicate how classes were covered if the absence was during class time. Please print this form and complete. Before sending to your supervisor for approval, we recommend that you make a copy for your records.
» Employee Scholarship Form
The Employee Scholarship Form should be printed and completed each semester in which the employee plans to use the scholarship program. The form should be approved by the immediate supervisor and the dean of the area before being forwarded to the Human Resources Office. Guidelines governing the program are found in the PJC Policy Manual and the PJC Employee Procedures Handbook.
» Dependent Tuition Remission Form
The Dependent Tuition Remission Form should be printed and completed each semester in which the employee’s dependent plans to use the scholarship program. The form should be completed and submitted to the Human Resources Office. Guidelines governing the program are found in the PJC Policy Manual and the PJC Employee Procedures Handbook.
» Formal Graduate & Undergraduate Study During Employment Request
The Formal Graduate and Undergraduate Study During Employment form is to be submitting for supervisor approval when a full-time employee is continuing education in courses at institutions other than Paris Junior College.
» Faculty Step Increase Request
The Faculty Step Increase Request form is used by faculty to submit documentation of additional course work or CEU’s to qualify for an educational step increase on the Faculty Salary Schedule. This request should be submitted with documentation to the dean of the area and approval to the human resources office.
Financial Forms
» Budget Change Request
» Cash Payment Requisition
» Request For Purchase
» Receiving Report
» Asset Purchase, Disposition or Transfer Form
» Travel Form
» Travel Advance Form
An employee may request a cash travel advance prior to the trip if the out-of-pocket trip estimated costs exceed $300 and travel includes students. This advance should be requested in writing at least two weeks prior to the scheduled trip. The travel advance will be charged to an employee accounts receivable and the individual will be held accountable for the funds. The employee accounts receivable will be credited and the department charged when the individual has turned in a completed travel expense form with appropriate receipts.
The travel expense form must be submitted to Accounts Payable within 14 days following the completion of business travel. Receipts are required to substantiate all travel advances. Any unused funds from the travel advance should be deposited at the cashier’s window at the Business Office. Attach receipt to the travel expense form when submitting to Accounts Payable. If actual travel exceeded the travel advance, the individual will be reimbursed for the net amount due.
Employment Forms (For Supervisors)
» Position Requisition Form
The Position Requisition Request must be completed for every existing and proposed position, except adjunct faculty, to be filled at Paris Junior College. The supervisor of the position must submit the form, along with a new or revised job description, to the Director of Human Resources. The request will be forwarded to the Dean of Business and Finance and the College President for final approval before the position may be advertised or filled.
» Personnel Employment Action Request Form
The Personnel Employment Action Request Form is to be completed by the hiring supervisor and approved by the appropriate dean before being submitted to the Human Resources Office. This form notifies the Director of Human Resources to initiate a contract of employment for this employee or change an existing contract for an employee.
Payroll Forms
» Request For Transcript
The Request for Transcript form is designed to assist employees in securing an official transcript from his/her university. Although this form is not required for employment, continued employment may require that the employee file an official transcript with the Human Resources Office.
» Direct Deposit Authorization
The PJC Authorization Agreement for Payroll Direct Deposit must be completed to initialize the direct deposit process. This form is only required if the employee wishes to initiate direct deposit or make changes to the existing direct deposit agreement.
» Federal W4 Form
The federal W-4 form is required for all employees of Paris Junior College and must be on file before any payroll can be generated for the employee. Existing employees may use this link to download and then file a new W-4 with the Human Resources Office for a change of address, change of name, or to change deductions.
» Payroll Deduction for PJC Memorial Scholarships or Honorariums
The Paris Junior College Scholarship/Honorarium Payroll Deduction Agreement allows employees to contribute to the PJC Memorial Foundation Scholarship Program and/or the Paris Junior College Master Teacher Honorarium through payroll deduction.
Other Forms
» Master Syllabus Checklist
» Request For Taxpayer Identification Number (W-9)
» Texas Hotel Occupancy Tax Exemption Certificate
» Vehicle Authorization Form
