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Posted or edited: 02.06.08 ... PJC Information Services
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The statements contained in this handbook are guidelines and are intended to serve only as general information concerning various employment matters as they now exist at Paris Junior College. An employment-at-will relationship exists between Paris Junior College and its employees, and nothing set forth in this handbook is intended to create, or shall be construed as creating, either an express or an implied contract of employment for a definite or indefinite period. Instead, at all times during their tenure, and regardless of the position any employee may hold from time to time, all employees not having an express written contract signed by the President of Paris Junior College shall retain the right to terminate their employment at will. Likewise, Paris Junior College shall retain an equivalent right that may be exercised at any time, without specified notice or reason, and without liability by Paris Junior College, except for earned wages or salary.

Economic and business conditions often change because of circumstances over which Paris Junior College has no control. Accordingly, Paris Junior College necessarily must continue to retain the right, at any time and in its discretion, to delete, suspend, terminate, or change any or all of the provisions explained in this handbook in order to keep abreast of those conditions.

Any corrections, additions, deletions to this handbook should be directed to the Director of Human Resources.

Revision January 2004

The Employee Procedures Handbook is available below for download in PDF format.

Adobe’s free Acrobat Reader for PDF files can be downloaded here.

» Accreditation and Mission PDF/8K
Standards for Texas public junior colleges; accreditation; missions statement.

» Institutional Planning and Evaluation PDF/12K
Strategic planning, resource planning, evaulation of institutional research services and products, mission/purpose review, effectiveness planning and evaluation, community advisory commmittees.

» Institution Administration and Structure PDF/16K
Open door police, muliti-campus philosophy, administrative organization plan, institutional standing committees and assignment, student representation on planning committees, The Faculty Association, College Advisory Council, Paris Junior College Covenant for Success, Faculty Code of Professional Ethics, state office locations and extension numbers, individual divisions.

» Employment Responsibilites and Assignments PDF/8K
Policy manual, Equal Employment Opportunity statement, employment responsibility.

» Hiring Procedures PDF/16K
Assignment and transfer of personnel, job descriptions, position requisition, announcement of vacancy, recruiting procedures, nepotism, application for employement, applications from current employees, interview procedures, institutional considerations when filling vacant positions, demonstration of skills, reference checks, offers of employement.

» Hiring Procedures II PDF/67K
Employement of faculty, teaching credential requirements for all faculty, documentation of credentials, tenure status for faculty, employment records retention and maintenance, employees with special needs, admistrative procedures for determining and providing reasonable accommodations for employees with disabilities, new employee orientation.

» Employee Assignments PDF/71K
Teaching load for full-time faculty, overload assignments for full-time faculty, teaching load for part-time faculty, retirees under Teacher Retirement System of Texas (TRS), off-campus and out-of-district scheduling and staffing, administrative visits to off-campus centers, Paris Junior College District hours of operation, Learning Resources Center hours of operation.

» Faculty Responsibilities PDF/24K
Genearl faculty responsibilities, faculty responsibilities toward students with disabilities, faculty duty hours, student’s access to faculty members.

» Performance Evaluations PDF/16K
Evaluation policy, evaluation procedure, procedures for full-time faculty members, procedures for part-time faculty members, faculty growth goals, student survey of instruction.

» Employee Benefits PDF/12K
Benefits, worker’s compensation and procedures, health insurance, optional insurance coverage, tax sheltering program, retirement programs, optional retirement program, optional retirement program eligible positions, tax sheltered annuities/mutual funds, optional retirement program carrier listing, Social Security, employee/dependent tuition scholarship program.

» Employee Benefits III PDF/20K
Leaves of absence, military leave, vacations, sick leave, etc.

» Employee Benefits IV PDF/8K
Paris Junior College Optional Retirement Program (ORP) and Tax Sheltered Investment Plan carriers.

» Compensation Determination PDF/24K
Salary and pay practices, determinatin of salary category, overtime, direct deposit, deductions, etc.

» Compensation Determination II PDF/8K
Faculty salary schedule in percentage of base salary.

» Compensation Determination III PDF/26K
Faculty salary schedule 2006-2007.

» Equal Opportunity Laws and Procedures PDF/24K
Affirmative Action, equal pay, Americans With Disabilities Act, investigative procedures for sexual harassment complaints, age discrimination, etc.

» General Personnel Policies PDF/20K
Standards of conduct, dress, employee grievance, dismissal, resignation, etc.

» Substance Abuse Policy and Procedures PDF/16K
Training, applicability, policy, enforcement.

» Instructional Information and Procedures PDF/12K
Academic freedom, core curriculum, syllabus, course schedule, length of class, intellectual property, school year and calendar.

» Classrooms and Materials PDF/12K
Classroom assignments, instructional materials/supplies/services.

» Student Responsibilities PDF/16K
Attendance, student complaints, academic honesty, academic appeals, code of conduct, discipline grievance procedures.

» Institutional Record Keeping PDF/16K
Official reporting day, add/drop forms, grade sheets, grade changes and challenges, class rolls, refunds, incomplete grades, Student Records Office.

» Students With Special Needs PDF/16K
Accommodation, student responsibilities, grievance procedures, faculty responsibilities, available accommodations and services.

» Resources For Instructors PDF/24K
Admissions Office, financial aid, learning skills, etc.

» Academic Information PDF/16K
Admissions policy, transfer of courses, early admission, guarantee of transfer credit, etc.

» Academic Information II PDF/8K
Transfer credit, concurrent and dual credit courses.

» Graduation Requirements PDF/12K
Degree requirements, records retention, obtaining a transcript.

» Academic Progress Standards PDF/12K
Academic progress, probation, strict probation, suspension, re-admission.

» Withdrawal Policies PDF/16K
Withdrawing from a class, complete withdrawal from college, withdrawal procedure, administrative withdrawal.

» College Credit Through Non-Traditional Methods PDF/16K
CLEP, CEEB, occupational credit, advanced standing, credit for military courses, testing fee guidelines, etc.

» CLEP Genearl Examinations PDF/8K

» CLEP Subject Examinations PDF/8K

» CEEB Advanced Placement Examinations PDF/8K

» Credit For ACT/SAT Scores PDF/8K

» General Business and Finance Information PDF/16K
Fiscal management, budget development process, institutional income, institutional control and administration of contracts and grants.

» Business Office Procedures PDF/8K
Banking, cash drawers, business office window transactions.

» Purchasing PDF/24K
Purchase orders, deadlines, credit card charges, vendors, etc.

» College Property PDF/12K
Policies and procedures, disposition of abandoned property.

» Facilities Rental Procedures PDF/12K

» Internet/Email Acceptable Use Policy PDF/16K

» Advertising and Public Relations PDF/8K
Advertising for educational programs and services, advertising for employment opportunities, news and photographs.

» Acceptance of Gifts PDF/8K
Gifts and fundraising activities.

» Investment Policies PDF/20K
Authorized investments, dealers/brokers, conflicts of interest, portfolio reports, diversification and suitabillity, etc.

» Business Office Procedures For Off-Campus Centers PDF/12K
Cash drawer, processing of payments, overages and shortages, etc.

» Credit Card Use PDF/8K

» Inventory Control PDF/12K
System, reporting stolen or missing assets, surplus property, grant assets.

» Computer Resources Policies and Procedures PDF/12K
Allocation of priorities, procedures for allocation of computer resources, standards for purchase.

» Printing and Copying of Publications PDF/16K
Quick copy, printing, publication notices, statement of student and guest comment and views, catalogs and other official college publications, request for copyright permission.

» Business Travel Policies and Procedures PDF/12K
Reimbursement, registration fees, meal expenses, hotel, vehicles, air travel, parking, etc.

» Vehicle Operations Policies and Procedures PDF/24K
Scheduling and checkout, personal vehicles on college business, milesage, trip reports, safety, etc.

» Financial Aid Office Policies and Procedures PDF/224K
Verfication, general policies, grants, guidelines, award notification, etc.

» Financial Aid Program Procedures Word/40K

» Security Information PDF/12K
Campus security, parking permits, ID cards, building keys, etc.

» Safety Information PDF/20K
Campus safety, emergency plans, safe locations, emergency medical procedures, crisis management.