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Posted or edited: 02.01.08 ... PJC Information Services
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Admissions Committee

The Admissions Committee functions in an advisory capacity to college administration regarding admissions issues. The committee regularly evaluates admissions policies and procedures and facilitates the institution-wide coordination of admissions concerns. In addition, the committee may also provide for a review board for student admissions.

The committee shall consist of at least one representative from each of the following areas: Admissions, Records, Nursing, Jewelry Technology, Student Development, Adult Education, Support Services, Arts and Sciences Instruction, Applied Technologies Instruction, Developmental Instruction, and a student representative from the Student Government Association. Other campus area involved with student recruiting and admissions are also encouraged to serve. Members shall serve a three-year term, with new members added on a voluntary basis or on recommendations by the instructional deans and division chairpersons. The Director of Admissions shall serve as chairperson. Meetings will be called as a need arises, but at least once each fall and spring semester. Meetings may be initiated by a committee member by notifying the chairperson, who will then call a meeting. The minutes will be kept by a secretary assigned to the committee and a copy of all minutes will be turned in to the office of the President. A complete set of minutes will also be maintained by the chairperson.

Commencement Committee

The Commencement Committee functions in an advisory capacity to college administration and is responsible for all arrangements pertaining to the annual spring commencement exercises. Membership of the committee is composed of the following: Director of Student Development, as well as one person from the following areas: records, maintenance, music, and the organization responsible for reception (traditionally Phi Theta Kappa). Other members include President of the Student Government Association, and four or five other members representing various areas of the College. Term of membership is rotated among the faculty, with each from the faculty serving for a period not to exceed three years. A chairperson who has previously served on the committee will be appointed by the College President. An organizational meeting may be called at least once during the fall semester. Meetings in the spring will called as necessary to plan commencement. The minutes will be kept by the secretary assigned to the committee and a copy of all minutes will be submitted to the College President. A complete set of minutes will also be maintained by the chairperson of the committee.

Curriculum and Instruction Committee

The Curriculum and Instruction Committee functions in an advisory capacity to college administration and makes recommendations concerning the college curriculum and the instructional program. Curriculum changes must be approved by this committee and forwarded to the President’s Office. The committee also serves as a communications vehicle to foster planning by instructional areas for improvement of curriculum. Membership of the committee is composed by division chairpersons, the Registrar, deans, and other selected faculty and administration. Membership is rotated among the faculty with each member from the faculty serving for a period not to exceed three years. A chairperson who has previously served on the committee shall be appointed by the College President. The committee will meet at least once during each fall and spring semester. Meetings may be initiated by a committee member by notifying the chairperson, who will then call a meeting. The minutes will be kept by the secretary assigned to the committee and a copy of all minutes must be submitted to the instructional deans and the President. A complete set of minutes will also be kept by the chairperson.

Financial Aid Committee

The Financial Aid Committee functions in an advisory capacity to the college administration regarding financial aid policy and procedures. The committee evaluates financial aid policies and procedures and makes recommendations to the administration. Membership of the committee is composed of division chairs, the Director of Financial Aid, the Director of Admissions, the Director of Student Life, and the Director of the Student Development Center and members of the faculty. Membership is rotated among the faculty with each faculty member serving for a period of not more than three years. The Director of Financial Aid will serve as chairperson. The committee will meet as needed for evaluation of federal and state policy changes to be implemented into the college procedures.

Minutes the committee will be kept by the secretary assigned to the committee with a copy submitted to the President. The chairperson of the committee shall maintain a complete set of minutes.

Fringe Benefits Committee

The Fringe Benefits Committee functions in an advisory capacity to the college administration concerning benefits for employees of Paris Junior College. The committee makes recommendations to the administration concerning the Optional Retirement Program (ORP) and tax-sheltered annuity carriers in accordance with the Texas Higher Education Coordinating Board guidelines. The committee will be composed of all employees on a voluntary basis. The Dean of Business and Finance and the Director of Human Resources will act as ex-officio members. The chairperson of the committee will be appointed by the College President. The committee should meet at least once during each fall and spring semester and as otherwise necessary. The chairperson is responsible for scheduling meetings; however, other members may call a meeting by notifying the chairperson, who will then call the meeting. The secretary assigned to the committee will keep minutes and a copy of all minutes will be submitted to the College President. The chairperson of the committee shall also maintain a complete set of minutes.

Instructional Distance Education Committee

The mission of the Instructional Distance Education Committee is to be consistent with the mission and purpose of Paris Junior College and provide access to higher education to the residents of the legislatively mandated service area of the college with quality instruction and support services via technologies wherever they may live, regardless of geographic distance or time constraints. Major emphasis will be to make college course available in a variety of off-campus locations and through a variety of available distance education technologies, to enhance collaboration and cooperation with other institutions of higher education, local school districts, hospitals, libraries, and municipalities, and to support college faculty in the development of innovative instructional approaches and encourage faculty use of technology both inside and outside the classroom. With the growth of the internet and greater access to computer technology, faculty will be encouraged to increase their technical skills to meet the emerging needs of students for internet-based online courses and to support the effort of the Virtual College of Texas (VCT). The committee will consist of the Deans of Arts & Sciences and Applied Technologies, the Coordinator of Distance Learning, division chairpersons, the Director of Library Services, as well as representatives from Admissions, Records, Sulphur Springs Center, Greenville Center, technology and learning specialists, and designated faculty, as well as other ad hoc members. Membership is rotated among the faculty, with each member serving for a period not to exceed three years. The chairperson of the committee will be appointed by the College President. The committee will meet at least once during each fall and spring semester, with the chairperson responsible for calling the meeting. Meetings may be initiated by a committee member by notifying the chairperson, who will call a meeting. The minutes will be kept by the secretary assigned to the committee and a copy of all minutes will be submitted to the College President. A complete set of minutes will also be maintained by the chairperson.

Lifelong Learning Committee

The Lifelong Learning Committee functions in an advisory capacity to the college administration and assists in the planning of short-term and non-credit courses. The committee makes recommendations concerning needs of the operation of the continuing education program and facilities. Membership is rotated among the faculty with each member from the faculty and staff serving for a period not to exceed three years. The Associate Dean of Continuing Education and Workforce Education will serve as chairperson. The committee will meet as needs arise, but at least annually. Meetings may be initiated by a committee member notifying the chairperson, who will then call a meeting. The minutes will be kept by a secretary assigned to the committee and a copy of all minutes College President. The chairperson shall maintain a complete set of minutes.

Publications and Marketing Committee

The Publications and Marketing Committee functions in an advisory capacity to the administration in planning and execution of the College’s marketing strategies. The Publications and Marketing Committee oversees the ongoing process of developing and maintaining a coordinated marketing program encompassing community/public relations, advertising, media relations, publications, special events, internal communications, student recruitment/enrollment management, alumni relations, and development as well as institutional research. The chairperson of this committee is the Director of Marketing Information. The committee should meet at least once during each fall and spring semester and as otherwise necessary. The chairperson is responsible for scheduling meetings; however, other members may call a meeting by notifying the chairperson, who will then call the meeting. The secretary assigned to the committee will keep minutes and a copy of all minutes will be submitted to the College President. The chairperson of the committee shall also maintain a complete set of minutes.

Quality Assurance/Institutional Effectiveness Committee

The purpose of the Quality Assurance/Institutional Effectiveness Committee is to ensure that the College consistently strives to improve student learning, to meet accreditation requirements, and to have an administrative and educational support system that will meet the needs of students. The Committee is responsible for the periodic evaluation of the Core Curriculum. The membership of the committee consists of faculty and administrative and educational support members who represent various departments across campus. Ex-officio members are deans representing the following areas: Arts & Sciences, Applied Technologies, and Instructional Support Services. Every three years, the membership will rotate until everyone on campus has had the opportunity to serve. Each educational program, administrative, and educational support unit must develop an assessment plan based on student educational outcomes and/or goals, evaluate performance through means of program assessment and criteria for success, and use the results to review and improve programs and services (transfer, general education, technical degrees and certificate programs, developmental education, continuing education services, educational support services, financial and physical resources and administrative processes.) Assessment plans are submitted to the Quality Assurance Committee on a systematic basis according to the three-year plan of assessment. The plans are reviewed by the committee and returned to the departments for corrections/suggestions, if needed, and are filed in the office of the committee chair. The chairperson for this committee must have served on the committee for a three-year term and will be appointed by the College President. Committee meetings are held as called by the chairperson. Most of the meetings are with individual groups that are working together to critique the reports. Some members critique the reports on an individual basis (off-campus members). Most of the communication is done through e-mail. As membership changes, a formal meeting is required to train the new members on the purpose of the committee and the process used to critique the assessment reports. Minutes are kept of formal meetings and are maintained by the chairperson of the committee.

Strategic Enrollment Management Steering Committee

The Strategic Enrollment Management Steering Committee’s purpose is to develop and improve the strategies for the recruitment of a diverse student population and the retention of students to the successful completion of their program objectives with regard to HB 1678 and Closing the Gaps. The committee shall consist of a cross-section of the College community to include both faculty and administrative staff. The chairperson is appointed by the College President. The duties of the chairperson are to call and conduct the meetings as necessary to accomplish the program objectives. The committee will meet at least once per semester to review progress of program objectives. Additional meetings will be held during the Fall term to finalize the report due to the Texas Higher Education Coordinating Board. A complete set of minutes will be maintained by the chairperson of the committee.

Student Services Committee

The Student Services Committee functions to serve in an advisory capacity of the administration concerning all phases of Student Services and enrollment management. The committee shall be comprised of the chief spokesperson for each of the following student services areas: admissions, international student advising, athletics, counseling, TRIO programs, financial aid, and student life. Also, six members from the general faculty and two students shall serve. The faculty and student members shall be appointed to one year terms. The chairperson of the committee shall be the Dean of Student Development. Meetings should be called as needed by the chairperson. Members may initiate meetings by notifying the chairperson, who will call the meeting. Minutes will be kept by the secretary assigned to the committee and a complete set of minutes will be maintained by the chairperson of the committee and a copy forwarded to the President’s office.

Support Staff Development Committee

The purpose of the Support Staff Development Committee is to develop a program of personal and professional growth opportunities for the support staff. The committee will review, evaluate, and fund, as available, proposals for support staff development for individuals. The committee is responsible for providing, at least once per quarter, staff development opportunities through workshops, seminars, etc. Also, at least once per quarter, the committee should provide personal enrichment opportunities such as brown bag lunches with speakers, tours, etc. The committee will be composed of support staff representatives from various areas of the College. The Director of Human Resources shall serve as ex-officio member and will be responsible for coordinating activities with the Staff Development Committee as necessary. The chairperson shall be appointed by the President and will serve for one year. The vice-chair shall be appointed by the President and shall serve for one year as vice-chair and then one year as chair. The committee should meet at least once per quarter. Members of the committee may initiate a meeting by notifying the chairperson, who will call a meeting. Minutes of the meetings shall be kept by the secretary with a copy of all minutes submitted to the Director of Human Resources. The chairperson must maintain a complete set of minutes for the committee. Minutes should include a financial report of budget accounts.

Technology Committee

The Technology Committee functions to make recommendations on the infrastructure of the computer network as technology changes, to develop a computer replacement plan, and to review procedures of the allocation of computer and other technology related resources. This task includes developing minimum standards for computer purchases including sufficient technical support, maximizing computer use and efficiency, remaining current on forces affecting computer resource planning, developing a plan for training, and recommending funding sources to support computing at the College. The committee will consist of the Manager of the Computer Center as well as other technical staff, the Director of Library Services, the Director of Plant Operations and Maintenance, representatives from financial aid, business office, student records, and four faculty representatives. The chairperson of the committee will be appointed by the College President. The committee will meet at least once per fall and spring semester as well as when the need arises. The chairperson is responsible for calling a meeting; committee members may initiate a meeting by notifying the chairperson, who will call the meeting. Minutes will be kept by the secretary assigned to the committee or appointed by the membership. Minutes will be submitted to the College President and a complete set of minutes will be maintained by the chairperson.

University Interscholastic League (UIL) Committee

The University Interscholastic League (UIL) committee functions in an advisory capacity to the administration recommending policies and procedures regarding the hosting of UIL events at the College. The committee also provides leadership for and assists as needed in the conduct of hosted events. The committee shall be composed of at least two faculty members from the division of Fine Arts as well as other faculty members from across the College. The chairperson of the committee will be appointed by the College President. The committee will meet at least once during each fall and spring semester, with the chairperson responsible for calling the meeting. Meetings may be initiated by a committee member by notifying the chairperson, who will call a meeting. The minutes will be kept by the secretary assigned to the committee and a copy of all minutes will be submitted to the College President. A complete set of minutes will also be maintained by the chairperson.